Custom global search scopes in Microsoft Office SharePoint Server 2007 (MOSS 2007) allow more granular search results. Discover how to create custom global search scopes to enhance SharePoint 2007's enterprise search functionality. You'll also learn how to target searches to specific SharePoint content sources including Exchange public folders.
Companies often acquire Microsoft Office SharePoint 2007 (MOSS) for its enterprise search capabilities. The problem with SharePoint 2007's enterprise search feature is that it doesn't, by default, provide granular search results. It filters all possible SharePoint content sources, thereby returning a large number of search results.
If you want to isolate your query to a specific SharePoint document library or extranet site from within the portal, you need to set boundaries to specify which portion of the SharePoint portal should serve as the search source to provide a more granular result set. In the SharePoint vernacular, this is called Search Scopes.
Along with enterprise search, SharePoint is also known for its document management capability. Frequently, companies set one or more SharePoint sites to serve as a document repository and traditionally require that a search scope be limited to a specific document site or a docum
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ent library.
To achieve this functionality, you will need to create custom search scopes. Because search in SharePoint is a shared service, the ability to create custom global search scopes is offered only through a Shared Services Provider (SSP) administrative site. The SSP administration site is available through Central Administration.
NOTE: You must have administrative rights to the Shared Services Provider administrative site to create a global custom search scope in SharePoint.
To do so:
Custom scopes are not available within site collections until the site collection administrator adds them manually. This gives administrators control over which scopes are available for use within search web parts in sites within the site collection.
To add a search scope to a SharePoint site collection:
About the author: Natalya Voskresenskaya, MCTS, is SharePoint Architect at Conchango, a consultancy and system integration company. She has been working in the IT field for 10 years. With experience in design, architecture, development and deployment of Web-based applications, Natalya has been developing portal solutions since 2000 and started working with SharePoint since version 2003. For more information, check out Natalya's SharePoint blog.
